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HR Records Management and Administration

HR Records Management and Administration

HR Records Management and Administration

HR administration and personnel records management help businesses organise their workforce processes systematically, keep employment documentation accurate and up to date, and respond promptly to changes in regulatory requirements.

Smartsolutions provides comprehensive HR administration and personnel records management services for companies operating in Ukraine. We support businesses through full HR outsourcing as well as with specific HR-related tasks, depending on their needs. Our team helps establish and maintain personnel records, conduct HR documentation audits, and restore or bring personnel records into compliance where required. Smartsolutions also assists legal entities with military registration and related administration in Ukraine.

For companies that outsource several functions to us, we coordinate HR processes with accounting and tax compliance. This integrated approach gives businesses a single point of coordination, helps maintain consistent and well-organised HR processes, and enables potential compliance risks to be identified at an early stage.

We offer

1
Setup and Comprehensive Management of HR Administration and Personnel Records
Establishment and ongoing management of HR processes and documentation tailored to the client’s needs, including employment formalisation, preparation and maintenance of personnel records, timesheets, staffing schedules, and employee files.
2
HR Audit and Restoration of Personnel Documentation Review of HR documents and processes, identification of potential risks, and preparation of practical recommendations to address identified issues and bring documentation up to date.
3
Employment Law Advisory Guidance on employment formalisation, work organisation, HR procedures, and applicable labour law requirements, as well as support with the development of internal HR policies.
4
Support During Regulatory Inspections Preparation of HR-related documents and responses to requests from public authorities concerning personnel records and employment matters.
5
Organisation and Ongoing Management of Employee Military Registration Audit and advisory support, preparation of the core documentation required to establish military registration procedures, updating military registration records, and ongoing operational support with this function.
6
Coordination of HR, Military Registration, Accounting and Tax Compliance An integrated approach to HR administration, military registration, accounting and tax compliance gives businesses greater visibility across interconnected processes. Coordinated management helps identify risks arising at the intersection of different functions, prevent inconsistencies, and maintain compliance with applicable legal requirements.

Related solutions

Military registration, priority status, booking
Employment disputes
Bookkeeping and tax accounting
Legal assistance for business’ operation
HR Consulting

Why us?

HR Records Management and Administration
We solve our Clients’ problems fearlessly and professionally
HR Records Management and Administration
We honestly tell the Client about forecast result
HR Records Management and Administration
We take responsibility for the solutions we offer
HR Records Management and Administration
We provide assistance and support to the Client in any situation
HR Records Management and Administration
In our relations with the Clients we pursue honest financial policy

FAQ

What is included in HR records management and administration services?

The service may include the setup and ongoing management of HR processes, employment formalisation, and the preparation and maintenance of personnel documentation, including timesheets, staffing schedules, and employee files. The scope of support is tailored to the company’s specific needs.
Outsourcing may be suitable for companies that require structured HR support without maintaining a separate in-house function, businesses experiencing workforce or operational growth, or organisations that need to bring personnel documentation up to date and align HR processes with applicable legal requirements.
An HR audit involves reviewing personnel documentation and HR processes, identifying potential risks, and preparing practical recommendations to address identified issues. It may be useful before regulatory inspections, during a change of responsible personnel, after a period without systematic HR administration, or when a company wants to assess the current state of its employment documentation.
Yes. Smartsolutions provides support with the organisation and ongoing management of employee military registration, including audits, advisory support, preparation of the core documentation required to establish the process, updating military registration records, and ongoing operational assistance.

Yes. Smartsolutions can coordinate HR administration, military registration, accounting and tax compliance as part of comprehensive business support. This approach helps align interconnected processes, identify potential risks across different functions, and maintain compliance with applicable legal requirements.

The contact person

Анастасія Шостак
Anastasia Shostak
Partner, Head of Tax and Accounting, CAP, ACCA
To learn more
SEND REQUEST

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